Setting up an effective visitor management system means replacing traditional pen-and-paper sign-ins with integrated visitor management software and badge or label printers. With this new solution, your front desk staff can track and trace guests while lessening their own workload.
With such a system:
In short, every company that operates from a brick-and-mortar location can make effective use of a visitor management system.
A streamlined visitor access management system allows reception personnel at the entrance to:
Schools of all levels, from K-12 to universities, need specialised visitor management systems. A modern, digitally enabled access control system that combines an internet-connected software system with label printers can help keep the premises secure and track every guest. School staff can:
Hospitals, research facilities, general practitioners' offices and health care facilities of all types can employ advanced visitor management systems as part of their admissions processes and access control efforts. An on-demand badge printing solution integrated with visitor management lets front-desk personnel:
Companies still handling visitor management practices through manual solutions such as physical logbooks and hand-written badges or access cards may wonder why they should upgrade to a connected digital solution. The advantages to such a system are numerous, and they include such essentials as:
Visit our Resource Library for more details on how your business can benefit from improved printing services, as well as examples from organizations that have already seen the advantages.
There are a few different security and compliance improvements that come from using an electronic visitor management system:
A digital registration kiosk at the front desk:
Printing visitor badges at reception:
Custom barcodes on visitor badges:
The databases generated by visitors registering for and scanning their badges is much easier to work with than logs collected after the fact from written records. Digital visitor management allows the front desk staff to:
Using handwritten ID tags and stickers can seem unprofessional, and may potentially create the impression that the business is not serious. However, when a company's visitor management system includes high-quality label printers, it can:
If your organisation already has a digital visitor management system, high-quality, compact modern label printers
may be the missing element in your next upgrade.
From the industry you serve to the type of building you operate and the amount of foot traffic passing through, there are plenty of variables that will determine the ideal modern visitor management system for you.